Last updated: April 2026

Review date: April 2027

A business credit card is issued to each Nursery and Preschool Manager, strictly for the exclusive benefit of the Nursery/Preschool. It is the personal responsibility of the Manager to oversee its use, security and monitoring of usage.

When a credit card is issued, the cardholder will be expected to sign and abide by Paint Pots credit card agreement. This is to acknowledge that the credit card belongs to Paint Pots and that we can process and investigate charges as we see fit. It will also refer to the cardholders responsibilities and the consequences for incorrect use.

Managers are also responsible for completing the credit card spreadsheet and uploading all receipts and invoices weekly on to the Dext app.

The Finance Administrator will be responsible for uploading the credit card statements to each setting on the intranet at the beginning of each week.

Spending limits will be determined by the Senior Management Team.

All expenses must have a receipt or other proof of purchase (such as email receipt or invoice), that must be uploaded on to DEXT, to check against the weekly credit card statement.

How to Upload Receipts to the Dext App

1. Open the Dext app on your phone.
2. Tap the camera icon at the bottom of the screen.
3. Take a clear photo of the receipt or invoice.
   • Make sure the full receipt is visible.
   • Ensure the image is not blurry.
4. Check the photo and tap Use Photo.
5. Review the details and check that the lines/items are correct.
6. Select the correct category from the list.
7. Tap Upload or Submit.

Your receipt will then be sent for processing.

Please upload

Receipts must be uploaded as soon as possible after purchase to avoid missing documents.

Sometimes employees who don’t hold a company credit card may need to pay for large business related expenses. In these cases, managers must approve the purchase and process the payment with the company credit card on their behalf.