Last updated: April 2026

Review date: April 2027

29.1 Cash payments

Managers & Deputy Managers are authorised to take cash payments although fees will no longer be accepted with cash unless under exceptional circumstances that needs to be approved by the Group Manager.

If a cash payment is taken the following needs to be carried out:

• Cash entry is made onto FAMLY and a receipt signed by staff member and recipient.
• Manager/Deputy to inform the finance team immediately or the Group Manager that cash has been accepted and as soon as possible, to be taken to the Finance team for secure keeping.
• No cash must be left in the premises overnight.

29.2 Collection of cash

Admin Manager or Finance Manager are authorised to collect cash fees if it is not possible for the manager to leave the nursery.

Upon collection they will carry out the following procedure:

• Print report from FAMLY showing cash payments

• Check cash against report

• Count the cash and agree amount with manager

• Receipt, FAMLY report and amount must match. If it doesn’t the Admin Manager or Finance Manager will address the discrepancies with the Manager or Deputy Manager.

• All discrepancies will be logged and any unsolved ones will be investigated.

• Cash fees will be collected on an agreed day and must be reconciled and banked within 24 hours.