Last updated: April 2026

Review date: April 2027

Introduction

Paint Pots ensures that all accidents and incidents are recorded. Accidents will be recorded on FAMLY. The manager is responsible for tracking accidents monthly across the setting and accessing risks and safeguarding issues that may arise from the checks. The incident forms are restricted documents and not available for public viewing and will be completed by the nursery deputy/manager and stored securely on site.

We follow the guidelines of the Reporting Injuries, Diseases and Dangerous Occurrences (RIDDOR) for the reporting of accidents and incidents. Parents / Carers are notified of all accidents involving their child and are asked to read and sign an accident/incident record. If the incident is serious enough then it will also be reported to Ofsted (see below).

Accident

An accident record must be completed for any of the following:

• Any child or adult suffers an injury (e.g.: cut, bruise or burn) while at nursery

Any child or adult suffers an injury which requires application of treatment (e.g.: cold compress) while at nursery

• Any child or adult suffers a blow to their head either from an object or a fall
• Any child or adult requiring treatment by a general practitioner or hospital
• Any physical impact that you feel might need monitoring for after effects

Recording

• For children, an accident form must be completed on Famly with prior approval by a senior team member before submitting to the parent who is required to acknowledge the accident and sign as seen. If the parent does not see the accident form online, staff must ring the parent and explain what happened and ask then to acknowledge it before leaving the setting on collection.
• An accident involving a staff member, volunteer, student or visitor, will complete the staff accident log, kept securely in the main office and any follow up action required, recorded.
• Any accidents where the cause is unknown must be investigated and an incident form must be completed with the accident form. Incident forms must be signed by the manager of the setting.
• Accident records are reviewed monthly to assess any trends and to identify any specific causes and associated actions to prevent or reduce them. The accident tracking form is used to do this.

Reporting

For any accident involving a child, parents will always be informed. If the accident is of a minor nature and staff satisfy themselves that the child is ok, a form will still have to be submitted on FAMLY and parents must acknowledge it through their app. Parents will be informed when they come to collect their child at the end of the session of the reason for the accident. They will be invited to ask any questions and discuss any concerns.

If there are any concerns regarding the wellbeing of a child following an accident, parents will be contacted as soon as possible, using the emergency contact details held on the computer database.